![]() When you start your virtual board meeting, give people a few minutes to join. ![]() Hosting Your Virtual Board Meeting on Zoom Be sure to select “Mask phone number in participant list” as ON (protect people’s privacy please!).Just too much possibility for things to get crazy, let’s let the minutes be the record as usual. Show Join from your browser link – ON (in case the app gives anybody trouble or they don’t want to use the app, they can join from browser only).This can also be accomplished by putting a user “on hold” Waiting Room – OFF for public meetings (this feature is great for controlling admission to the meeting though) – ON for private meetings or where the board may have to go into a closed session – you can put people back out into the waiting area.Polling – ON (so you can vote and record the votes – please try it before during exec meeting so you see how it works) Host will see polls next to chat on the lower bar in the zoom meeting window.Co-host – ON (make a couple of people co-host so it doesn’t get overwhelming and someone can help mute and unmute, etc.).Chat – ON (I recommend having one board member assigned to monitor the chat and pipe up as needed, it is too hard for the person running the meeting or speaking to try to also track what is happening in the chat).Audio type – telephone and computer audio.Here’s what I recommend, broken out by each tab in the Zoom program: MEETING TAB In order for the meeting to work well for large groups, and to avoid “Zoombombers” crashing into your meeting room, make sure you have the settings done correctly. LOL You can learn more about the options here. While we wish our meetings would only last half an hour, you know that’s probably not realistic. The free account will kick everyone out of the meeting after 40 minutes. Or, if you’d like to make the video part out of it, participants can call into the Zoom meeting without downloading anything.įor a large member meeting, I’d recommend the org signs up with a Pro plan or higher. First-time users will need to download it, but after that, they can just click the link you provide. I use Zoom video conferencing a lot already, so I put together some tips and tricks for how you can use Zoom for your next nonprofit virtual board meeting or member meeting. Sometimes member-based organizations have a grant-required or self-imposed public meeting format too (ugh!).īut during a national pandemic, or during a State shelter in place order, we have to limit our in-person social contact. ![]() If you’re a voting member org, then you should ideally still hold your meetings.
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